Data Protection Policy
Last updated: 07/2018
For us at imbus the protection of your personal data is very important. We process personal data which are collected when you use/register to/visit our websites in compliance with the applicable data protection statutes. Your data will neither be published by us nor be given to an unauthorized third party. In the following, we explain what data we collect and how the data are used.
This Data Protection Policy is to inform you regarding the personal data (hereinafter referred to as ‘data’) that is collected during your visit to our site and your use of our online services offered on our site and regarding the way we process or use the data.
2. Controller / Service Provider
The controller and provider of this website is
imbus AG, Kleinseebacher Str. 9, 91096 Möhrendorf, Germany.
If you have any questions concerning this Data Protection Policy or the use or storage of your data by the provider of the website, please contact:
|Questions relating to the Data Protection Policy||imbus AG, Marketing,|
Hauptstraße 8a, 91096 Möhrendorf,
|Data Protection Officer||Herr Wieser, imbus AG, Datenschutzbeauftragter,|
Hauptstraße 8a, 91096 Möhrendorf,
3. Collection and Use of your Data
The scope and the way we collect and use your data will depend on whether you visit our website for the purpose of finding information only, whether you register as a member in the download section of imbus or use additional services provided by us:
a) To find information
When you use our website to find information, you will generally not be required to provide personal data (for instance your name or postal address).
However, we use the data your web browser automatically sends to our web server: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.) as well as your IP address.
The purpose of this is to make it possible to use the web pages accessed by you, and for statistical purposes with the aim to improve our site.
Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us which will be deleted after the expiry of 7 days.
b) Using services for which you need to register
For using the following services, you will be required to register as a ‘participant’. During your registration as a ‘participant’, you will be asked to provide the following data:
Data to be provided (mandatory fields on the form)
Email and password
Registration for an event/training course
First name, last name, company, address (street, postcode, city/town, country), email
Request for a quotation
Form of address, first name, last name, company, address (street, postcode, city/town, country), telephone, email.
Submission of contribution
Form of address, first name, last name, company, address (street, postcode, city/town, country) telephone, email,
The above data is marked as mandatory fields on the respective form. Depending on the offer/service or form you may provide further details on a voluntary basis.
Double opt-in: Your registration will become valid only upon your confirmation of your registration by clicking on a link in a confirmation email sent to you for this purpose (‘double opt-in’). We use this procedure to ensure that the person registering is also the holder of the email address provided.
The data provided by you will be sent to and stored on our CRM system. We do this to make sure that we can provide the service for which you have registered, that we can make bookings and prepare invoices in the case of services for which a fee is payable (for instance, registration for a training course for which a fee is payable) and that we can offer support and information on the content and organisation of such services.
Authentication and login to your account is made via your email address and your password.
We use your first name, last name and email address to personalise any information we send you (e.g. newsletter) that you requested or have subscribed to. We use your company name and address to continuously improve and adapt the information we offer with regard to geographic or industry specific requests.
Every time you login as a registered user (‘participant’), access data will be stored on the web server log file(s) (server log). The records stored contain the following data: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.), your IP address.
This data will be deleted after the expiry of 7 days. This data will not be transferred to third parties.
Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us.
4. Download of Informational Materials in the Download Section
After your registration as a ‘participant’ of the download section, you will be able to download informational materials provided by imbus AG in the download section. Your download history (download date and file name) will be recorded and transferred to our CRM system. We do this to improve the information we offer taking into account which information participants request, and to make sure that we can give you targeted and individual advice upon any future requests on the respective issues.
5. Purchase order/ Academy
When you order a course or information material at our websites, we only use the stated data (name, address) for the purpose of executing the respective order only.
5.1. Data transfer for partner trainings
When you order a partner training the data, which are necessary for the conclusion of contract and the further contract settlement, will be forwarded to the training provider before the course, including name, address, telephone number, email and if applicable company name. You can find a list of our partners here (link to list). The training attendees’ personal data will also be forwarded to self-employed external trainers if it is necessary for the contract processing (name, address, telephone number, email and if applicable company name).
5.2. Data transfer for training attendees
Within the certification scheme we only use registered examination centres (examination providers licensed by the German testing Board) for the exam execution.
We forward the data which are necessary for the exam registration (name, if applicable company) and the delivery of the certificate to the examinees to the examination provider.
For your application to imbus AG we record required information as a part of the process.
The following application data is required: First name, last name, email, earliest starting date, salary expectation, and attachments: cover letter, resume, credentials.
The data provided by you will be only used to process your application. In case you sign a contract with imbus AG the provided personal data will processed or used for employment purposes where this is necessary.
If the your personal data is no longer necessary to fulfilling the purpose for which it is stored for, it will be delated immediately. But we also may place your profile in our pool of applicants after this period if you sign a declaration of consent.
You have the right anytime to withdraw your application. In that case your provided personal data will be deleted completely from our pool of applicants. You also have the right to ask us to rectify inaccurate or incomplete data.
7. Registration as a participant of a free events
Registration as a participant of a free events You have the opportunity to register as a paricitpant for our free events (such as „Trend in Testing“). The following Information are required to process your registration:
Required Information: First name, last name, company, email, company.
Optional Information: Title, division, position, field and telephone
Information such as - First name, last name, company, email, firm are marked as mandatory fields on the respective form. You may provide further details as - Title, division, position, field and telephone - on a voluntary basis.
Your registration will become valid only upon your confirmation of your registration by clicking on a link in a confirmation email sent to you for this purpose (‘double opt-in’). We use this procedure to ensure that the person registering is also the holder of the email address provided.
We also use the data provided by you (email) to send you materials about the event you choose (such as a programme for the event and a map to find the location).
The data provided by you will be sent to and stored on our CRM system. We do this to make sure that we can provide the service for which you have registered and that we can offer support and information on the content and organisation of such services.
As a as a participant of a free event you are entitled to withdrawal the use of your personal data. In this case send your declaration to the following address: datenschutz(at)imbus.de. In the event of effective withdrawal, any services of sending you information will be stopped and in case your personal data isn`t required for other purposes it will be immediately deleted.
To register for our newsletter you need to tell us your e-mail address which should receive the newsletter. All further information (such as name, address etc.) are optional and will only be used when you have provided your express consent.
For the newsletter registration we use the double opt-in procedure. Your registration becomes effective only when you confirm your registration via the link in the confirmation email which we send you for this purpose. This will ensure that you are the user. This confirmation must be made in a timely manner. Otherwise, your registration and email address will be deleted from our database. The registration and the confirmation are recorded.
You can cancel the newsletter at any time, when you unsubscribe here.
9. Transfer to third parties
Your data may be transferred to service providers who act on our behalf as processors:
- support or maintenance of computing equipment or IT applications
- data destruction
According to Art. 28 para. 3 Clause 2 lit. b, 29, 32 para. 4 DSGVO, these service providers are contractually bound to treat your data as confidential. Furthermore, your data will be transferred to third parties when a third-party obligation exists:
- transfer of data to authorities
- transfer of data to tax consultants, certified public accountants, tax auditors or wage tax inspectors.
10. Data deletion and storage period
We process and save your personal data as long as they are required to fulfill the respective purpose. A further storage may be carried out if this has been stipulated by European or national legislators in EU law-based regulations, legislation or any other provisions which we underlie as responsible party. Moreover, your data will be deleted if you exercise your right to delete data. If your data are no longer needed or if a storage period that is required according to the standards mentioned has expired, your data will be deleted on a regular basis.
We only use session cookies (also referred to as temporary cookies), which are cookies that are stored only for the time you are using one of our web pages. The cookies will be deleted when you end your browser session.
These cookies serve to continuously identify your computer during your visit to our site when you change from one of our pages to another of our pages and to record the end of your visit.
You can change your browser’s settings and decide whether or not cookies will be placed and retrieved. You can completely disable the storage of cookies on your browser, restrict cookies to specific webpages or configure your browser to automatically inform you when a cookie is to be placed and ask you for a decision. However, for technical reasons, session cookies must be enabled to use all functionalities of our site.
12. Google AdWords and Google Remarketing
We use Google AdWords and Google Remarketing functions (adwords.google.com) to display online ads on the web. For this purpose, our site contains code snippets provided by Google to record whether and when an online ad leads to a visit to our website (conversion tracking). The information on the use of this website (including users’ IP addresses) and on the display of ads created by these code snippets is transferred to and stored on a Google server in the US. This information may be transferred by Google to contract partners of Google. Google, however, will not associate your IP address with any other data about you.
If users do not wish cookies to be installed, they can adjust their browser settings accordingly; please note, however, that you may then be unable to enjoy the full range of functions offered by this website. By using this website, users consent to the processing of their personal data collected by Google as described above and for the above purpose.
13. Social Media
The social media links (Xing (xing.com), twitter (twitter.com), linkedin (linkedin.com), facebook (facebook.com), Google+ (plus.google.com), Kununu (kununu.com) on our website are not integrated via social media plugins. Consequently, no direct connection to social media providers will be established when you visit our site. The integrated images contain only a HTTP link that will redirect you to imbus’ page on the respective social media platform when you click on it. What will also be transmitted to the respective platform is that you are being redirected to the respective page of imbus AG on the individual social media platform. If you are a member of one of the above social media services and logged in to your user account, the social media service may associate your visit to our site and/or our social media page with your personal user account. If you want to prevent this, log off your account before you use any of the above social media links. For further information on how social media services collect and use such data, on your rights and your options to protect your privacy, please read the privacy notes of the respective social media service.
14. Embedded Videos
On some of our pages, links to video clips have been embedded that are stored on YouTube servers (www.youtube.com/t/impressum). When you click on the thumbnail image (to play a video), data will be transmitted to YouTube, and during such transmission of data, YouTube will assign you a visitor ID.
Where you use external links offered on our web site, this Data Protection Policy will not cover such links. Whether other service providers comply with the regulations on data protection and security is beyond our control. Therefore, please refer to the data protection policies provided on the websites of the other service providers.
16. Withdrawal, Changes, Corrections and Updates
As a user of our web-site you are entitled, upon request, to receive information, free of charge, about the personal data collected about you. Provided that there is not statutory obligation to retain such data, you are also entitled to demand that incorrect data be corrected and/or that your personal data be blocked and deleted.
Please direct any questions of this nature to:
17. Transfer to Third Countries
We do not transfer data to third countries. However, our site has been created and is maintained, among others, by our partner imbus Peja (Fehmi Agani No. 16, 30000 Peja, KOSOVO). We have concluded a standard form data protection contract with imbus Peja to ensure the protection of data as data might be read during maintenance operations.
18. Use of Analytic Tools
We use the web analytics software Matomo (Piwik) offered by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand (matomo.org). The software and the data collected by the software are stored only on imbus AG’s web server, as described in this Data Protection Policy. We do not transfer the data to third parties.